Are you a Zapier Certified Expert?

No, and that's a deliberate choice. Certified Experts are listed in Zapier's directory and earn referral commissions on customers they send Zapier's way. We don't take those commissions because they create an incentive to recommend Zapier even when Make, n8n or native platform automation is a better fit. We've shipped Zapier builds for years; we just don't want the commercial conflict.

What does a Zapier project cost in the UK?

Smaller than Make or n8n projects because Zapier scope is usually narrower. A 5-Zap build with error handling and proper documentation typically runs £4k–£8k. A 10–15 Zap workflow with branching across Paths and Code steps runs £8k–£15k. Migration from Zapier to Make or n8n typically runs £8k–£18k depending on Zap count.

My Zaps keep breaking — can you fix that?

Yes. This is the most common reason businesses bring us in. Broken Zaps almost always come down to three things: no error handling (a single failed step kills the Zap silently), no monitoring (nobody knows it failed), and over-reliance on Zapier's defaults instead of explicit rules. A Zap rescue engagement audits all your active Zaps, fixes the ones worth keeping, kills the ones that aren't, and sets up proper monitoring. Typical fee £3k–£8k.

When should I migrate off Zapier?

The clearest signal is your monthly Zapier bill. If you're paying more than £200/month for tasks, Make.com or n8n is almost certainly cheaper for the same workload. We've run the maths and migrations typically pay back inside 6 months on platform cost alone. If you're under £100/month and the Zaps work, stay on Zapier — it's still the most accessible platform for non-technical owners.

Will you build new Zaps or just convince me to use something else?

We build new Zaps regularly — Zapier is genuinely the right tool for many UK SME workflows. Where it's right, we'll build it. Where it isn't, we'll say so. About 60% of our Zapier engagements are net-new builds; 40% are fixes or migrations.

Zapier specialists

Zapier experts and consultants for UK businesses

Build new Zaps that won't break. Fix the ones that have. Or migrate to Make or n8n when Zapier's cost no longer makes sense. Honest answers, flat fees.

Why independent matters

We're not a Zapier Certified Expert.

Zapier's Certified Expert directory pays referral commissions on every paid plan sent its way. Most Zapier consultants are in the directory and most recommend Zapier for everything — including workflows where Make.com or n8n would be 4–10× cheaper and more reliable. We're not commissioned, which means we'll tell you honestly when to stay on Zapier and when to leave.

No vendor commissions — Zero kickbacks from Zapier, Make.com, n8n or any platform. Our income is your fee.
Will tell you to migrate — When Zapier's price stops making sense, we'll say so — and run the migration.
Will tell you to stay — When Zapier is the right tool, we'll say so too. Most UK small businesses are fine on Zapier.

What we do with Zapier

Three shapes of Zapier engagement

New Zap builds

Lead-to-CRM, client onboarding, invoice automation, calendar sync, support triage. Built with error handling, monitoring and documentation.

Zap rescue audits

Existing Zaps that broke or behave unpredictably. We audit, fix, document and set up monitoring so failures aren't silent.

Migrations to Make or n8n

When Zapier costs have crossed the threshold. We rebuild in the new platform, run both in parallel for verification, then cut over.

Cost optimisations

Most Zapier accounts can cut their bill by 30–60% by combining Zaps, killing unused ones and using filters properly. We audit and re-architect.

AI-augmented Zaps

Adding OpenAI/Anthropic steps for classification, summarisation and extraction inside existing Zaps.

Training and team handover

Half-day or full-day workshops to make your team confident building and maintaining Zaps themselves.

How we deliver

A three-phase Zapier engagement, priced flat

Smaller scopes than Make or n8n projects because Zapier work is usually focused. Most engagements ship in 2–4 weeks.

1. Discovery (3–5 days)

Audit current Zaps, identify gaps and savings, decide build/fix/migrate strategy. Output: prioritised list with cost estimates.

2. Build / fix / migrate (1–3 weeks)

Net-new builds, fixes to broken Zaps, or migrations to Make.com or n8n. Your ops or admin lead in the room.

3. Handover (1 week)

Documentation, monitoring setup, training session. Team confident to extend.

Why hire a Zapier expert?

Zapier is the most accessible automation platform on the market, which is its strength and its weakness. The strength is that anyone in your business can build a working Zap in an afternoon. The weakness is that anyone in your business has built a working Zap in an afternoon — and now you have 47 of them, half don't work, nobody knows which ones are still being used, and the monthly bill has crept past £400.

A Zapier expert solves three classes of problem:

The build problem. Designing Zaps that won't break — proper error handling, monitoring, sensible task budgets, branching with Paths.
The maintenance problem. Auditing existing Zaps, killing the dead ones, fixing the broken ones, documenting the live ones.
The cost problem. Either optimising what you're running on Zapier (most accounts can cut their bill 30–60%) or migrating to Make.com / n8n when the maths says it's time.

When Zapier is the right tool

Zapier is the right answer for:

Simple 1–3 step workflows.
Non-technical teams that need to own and edit the automations themselves.
UK small businesses with task volume under ~2,000 per month.
Niche integrations Zapier supports that Make and n8n don't (Zapier has the largest integration library by a margin).
Prototyping a new workflow quickly before committing.

Zapier is not the right tool when:

The workflow needs significant branching or data transformation (Make.com is a better visual canvas).
You're paying more than £200/month for tasks (n8n or Make is materially cheaper).
You need self-hosting for compliance (n8n self-hosted).
You're building serious AI agent workflows (n8n's agent framework is stronger).

For the full platform comparison see our Zapier vs Make vs n8n guide.

The three engagement shapes we deliver most often

1. New Zap builds (£4k–£15k)

For UK SMEs with a clear workflow to automate but no internal capacity to build it well. We design with proper error handling, monitoring, sub-Zaps where they help, Paths for branching, Code by Zapier where the no-code limit hits. Each Zap gets documentation and ownership.

2. Zap rescue audits (£3k–£8k)

For businesses with a graveyard of Zaps that mostly work but break unpredictably. We audit every active Zap, identify the ones worth keeping, fix the ones that are broken, kill the ones nobody uses, and set up monitoring so the next failure isn't silent. Usually pays back in 3 months on saved staff time.

3. Migrations to Make.com or n8n (£8k–£18k)

For businesses whose Zapier bill has grown past £200–£400 per month and want to escape the task-counting pricing model. We rebuild each Zap in the new platform, run both in parallel for 1–2 weeks to verify outputs match, then cut over. Typically pays back inside 6 months on platform cost alone.

Why we don't recommend Zapier for everything

Zapier's pricing model becomes punishing at scale. A 5-step Zap firing 1,000 times a month = 5,000 tasks. A 10-step Zap firing 5,000 times a month = 50,000 tasks. Most UK SMEs who grow past £200/month on Zapier discover that the same workload on Make.com would cost £50/month and on n8n self-hosted would cost £15/month.

Commissioned Zapier consultants have a reason not to mention this. We don't. If you're approaching the cost cliff, we'll tell you, and we'll do the migration.

What does a Zapier project cost?

Four shapes, all flat-fee:

Small build (1–3 Zaps with proper error handling): £3k–£5k.
Standard build (5–10 Zaps + monitoring): £6k–£12k.
Zap rescue audit (existing portfolio): £3k–£8k.
Migration to Make.com or n8n (10–30 Zaps): £8k–£18k.

Ongoing Zapier subscription: £20–£600/month depending on tier. We'll right-size your subscription as part of discovery.

What to look for in a Zapier consultant

Are they Zapier-only, or platform-fluent? Zapier-only consultants recommend Zapier for everything. Cross-platform consultants pick the right tool per workflow.
Will they audit existing Zaps before recommending new builds? Anyone who jumps straight to building without auditing is missing the highest-ROI work.
Do they set up monitoring? Without it, broken Zaps stay broken until someone notices a downstream failure.
Flat fee, not hourly? Hourly billing on Zapier work creates the wrong incentive.
Will they tell you when to leave Zapier? Honest consultants will. Commissioned ones often can't.

Ready to talk?

The free 30-minute call is the right next step. Bring the Zaps that aren't working, or your monthly Zapier bill. We'll tell you what to fix, what to migrate, and what to leave alone.

Where are you with Zapier right now?

What's your monthly Zapier bill?

What's your highest priority right now?

What's the rest of your stack?

Who currently maintains the Zaps?

What size of engagement makes sense?

Where should we send your assessment?

Broken Zaps? Rising bill? Or just starting out?

30 minutes. No deck. Tell us what's not working. We'll tell you what to fix, migrate or build.

or book directly