Free tool · Tuned for recruitment ops · No signup

Automation ROI Calculator for Recruitment

For UK recruitment agencies, consultants are losing 30–50% of their week to admin that a system should do. This calculator quantifies the gap. Defaults are tuned for a typical 20-consultant UK desk — adjust for your shape.

Instant — no signup Honest assumptions UK-context defaults

InputsTell us about the process

Defaults reflect a typical 20-consultant UK recruitment agency (£32/hr fully-loaded for ops + admin staff). Error cost includes IR35 / compliance consequences, which is why it's higher than other industries.

Typical uses for recruitment agencies: Recruitment agencies use this calculator most often for placement-to-invoice automation, IR35 status determination chase workflows, contractor onboarding, commission tracking, and BD job-spec routing.

For your reference — e.g. "Lead-to-CRM" or "Month-end reconciliation"
Salary + employer NI + pension + equipment ÷ working hours. For a £35k UK staff member, ~£25/hr. For a £60k senior, ~£42/hr.
£
Refunds, re-keying, missed handoffs, compliance slip-ups. 0 if not applicable.
Direct cost + staff time to fix + downstream consequence.
£
Make.com, n8n, Zapier, etc. £0–£500 typical for SMEs.
£
Real workflows need monitoring, breakage fixes, small updates. 0.5–2 hrs per workflow per month typical.

ResultsThe honest maths

3-year net benefit (NPV at 10%)
£0
Adjust inputs to see your numbers update live
Annual hours saved
0
Annual £ saved
£0
Annual operating cost
£0
Year 1 ROI
0%
Year 2 ROI
0%
Payback period
— months
Adjust the inputs
The recommendation updates live as you change values on the left.

Take it further

The calculator is the napkin maths. These are the next steps once the numbers say "yes".

Recruitment Agencies page →

Our full recruitment agencies page — typical pain points, automation patterns, pricing, what we'd build first.

Free AI process audit →

Enter your domain. Claude analyses your site and infers your 6–8 highest-impact automation opportunities in 30 seconds.

£1,500 Discovery Sprint →

One week, fixed-fee. We map one of your processes, find the automation opportunities, deliver a written roadmap with cost estimates.

The methodology →

Full guide on how to calculate automation ROI honestly — the formula, the pitfalls people miss, a worked £15k engagement example.

Automation Consulting →

Our broader practice. Flat-fee projects, no platform commissions, no hourly billing. UK SMEs 10–200 staff.