Free tool · Tuned for professional services · No signup

Automation ROI Calculator for Professional Services

For UK consulting, legal, architecture and engineering firms, the economic engine runs on a system nobody documented. This calculator quantifies the cost. Defaults are tuned for a 25-person UK practice — adjust for your seniority mix.

Instant — no signup Honest assumptions UK-context defaults

InputsTell us about the process

Defaults reflect a mid-size UK professional services firm (£65/hr default reflects senior fee-earner time being involved in admin). Adjust if junior staff handle most of the process.

Typical uses for professional services firms: Professional services firms use this calculator most often for engagement-letter-to-invoice automation, KYC and AML workflow, time-capture-to-WIP-to-invoice, document automation, and partner utilisation reporting.

For your reference — e.g. "Lead-to-CRM" or "Month-end reconciliation"
Salary + employer NI + pension + equipment ÷ working hours. For a £35k UK staff member, ~£25/hr. For a £60k senior, ~£42/hr.
£
Refunds, re-keying, missed handoffs, compliance slip-ups. 0 if not applicable.
Direct cost + staff time to fix + downstream consequence.
£
Make.com, n8n, Zapier, etc. £0–£500 typical for SMEs.
£
Real workflows need monitoring, breakage fixes, small updates. 0.5–2 hrs per workflow per month typical.

ResultsThe honest maths

3-year net benefit (NPV at 10%)
£0
Adjust inputs to see your numbers update live
Annual hours saved
0
Annual £ saved
£0
Annual operating cost
£0
Year 1 ROI
0%
Year 2 ROI
0%
Payback period
— months
Adjust the inputs
The recommendation updates live as you change values on the left.

Take it further

The calculator is the napkin maths. These are the next steps once the numbers say "yes".

Professional Services Firms page →

Our full professional services firms page — typical pain points, automation patterns, pricing, what we'd build first.

Free AI process audit →

Enter your domain. Claude analyses your site and infers your 6–8 highest-impact automation opportunities in 30 seconds.

£1,500 Discovery Sprint →

One week, fixed-fee. We map one of your processes, find the automation opportunities, deliver a written roadmap with cost estimates.

The methodology →

Full guide on how to calculate automation ROI honestly — the formula, the pitfalls people miss, a worked £15k engagement example.

Automation Consulting →

Our broader practice. Flat-fee projects, no platform commissions, no hourly billing. UK SMEs 10–200 staff.