Free tool · Tuned for UK accounting practices · No signup

Automation ROI Calculator for Accounting Firms

For UK accounting practices, the cost of manual workflow is staff working evenings and the cost of errors is client trust. This calculator quantifies both. Defaults are tuned for a 15-partner UK practice — adjust for your shape.

Instant — no signup Honest assumptions UK-context defaults

InputsTell us about the process

Defaults reflect a typical UK accounting practice (£42/hr default for a mix of senior accountants and bookkeeping staff). Error cost reflects the compliance + client-trust consequences specific to accounting.

Typical uses for accounting firms: Accounting firms use this calculator most often for cross-platform Xero/QuickBooks/Sage consolidation, client onboarding, month-end reconciliation, recurring invoice automation, and engagement letter generation.

For your reference — e.g. "Lead-to-CRM" or "Month-end reconciliation"
Salary + employer NI + pension + equipment ÷ working hours. For a £35k UK staff member, ~£25/hr. For a £60k senior, ~£42/hr.
£
Refunds, re-keying, missed handoffs, compliance slip-ups. 0 if not applicable.
Direct cost + staff time to fix + downstream consequence.
£
Make.com, n8n, Zapier, etc. £0–£500 typical for SMEs.
£
Real workflows need monitoring, breakage fixes, small updates. 0.5–2 hrs per workflow per month typical.

ResultsThe honest maths

3-year net benefit (NPV at 10%)
£0
Adjust inputs to see your numbers update live
Annual hours saved
0
Annual £ saved
£0
Annual operating cost
£0
Year 1 ROI
0%
Year 2 ROI
0%
Payback period
— months
Adjust the inputs
The recommendation updates live as you change values on the left.

Take it further

The calculator is the napkin maths. These are the next steps once the numbers say "yes".

Accounting Firms page →

Our full accounting firms page — typical pain points, automation patterns, pricing, what we'd build first.

Free AI process audit →

Enter your domain. Claude analyses your site and infers your 6–8 highest-impact automation opportunities in 30 seconds.

£1,500 Discovery Sprint →

One week, fixed-fee. We map one of your processes, find the automation opportunities, deliver a written roadmap with cost estimates.

The methodology →

Full guide on how to calculate automation ROI honestly — the formula, the pitfalls people miss, a worked £15k engagement example.

Automation Consulting →

Our broader practice. Flat-fee projects, no platform commissions, no hourly billing. UK SMEs 10–200 staff.